Desk booking software ready for 'new normal'

News Desk booking software ready for 'new normal'

FlexWhere desk booking software has new built-in features that allow the return to the office during the ’new normal‘. For instance, employees can book a desk in advance, building managers can then virtually block workplaces and FlexWhere will clearly show how far 6 feet is. The advantage of using software is that there is no need for expensive rebuilding or implementation of sensors.

Government advice advises that ’new normal‘ requires everyone to stay 6 feet apart to prevent the spread of the coronavirus.

According to real estate consultant Colliers International, half, or even six out of ten workstations, will probably be rendered unusable as a result. This means that new solutions are needed quickly.

FlexWhere as a solution for the new normal workplace

Thanks to FlexWhere, your office can rapidly meet the 6-feet requirement. We have expanded our software with new features:

  • Block
    This new feature allows desks to show up as "blocked". The blocked desks will be visible to users of the FlexWhere app. This feature can be accessed and edited through the Control Centre.

  • Booking
    Employees can reserve a workplace up to 24 hours in advance. After the reservation is made, the desk station will switch from green (available) to yellow (reserved). As soon as an employee sits down, the workplace will turn red (occupied). If the employee fails to show up, the desk will turn green again half an hour after the set time. Employees can quickly see who has reserved the workplace on their app.

  • Keep your distance
    In FlexWhere, employees can see how far 6 feet is. A radius showing the distance will be displayed around the chair. This is the most time-saving solution for office managers.

Cleaning report

In FlexWhere, managers can print out a PDF with used workstations. On the floor plan, cleaners can see where someone worked that day. This makes it easier to clean the workplaces used.

The deployment of FlexWhere is the beginning. Clear protocols are required for when homeworkers return to the office. Some uncertainties will arise, such as who will be allowed to come to the office? when can people come to the office? and which workstations can be used? Organisations also need to make decisions about hygiene, use of elevators, routing, and use of the company canteen just to name a few.

For many organisations, the 6-feet restrictions will call for a rapid and unexpected introduction of hot desking and flexible working. FlexWhere is eager to help you navigate this new reality. After all, we have been offering software and expertise to agile working organisations for over ten years.


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