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Can I add temporary guests?

To add temporary guests you must be the Admin of Flexwhere within your organization. A temporary guest can be added to the Employee role. After that, the temporary guest must have access to Flexwhere for Desktop.

Here's how it's done:

Add as an Employee:

  1. Sign in to the Control Centre;
  2. On the menu on the left, click "user";
  3. In the "Display name" column, click the "+";
  4. Select the Employee role and fill in the further information you want;
  5. Click save to add the temporary guest.

Access to Flexwhere for Desktop

Laptop from the guest:

To give the temporary guest access to Flexwhere, the Flexwhere for Desktop app must be downloaded.

  1. Download Flexwhere for Desktop from our website ;
  2. Open Flexwhere for Desktop;
  3. Login with the data used under "Add as An Employee."
Computer from the organisation: 

The Flexwhere for Desktop appwill already be installed on an organisation's computer. Let the temporary guest log in to the PC with the information used under "Add as An Employee."

 

Please note: The Admin and Desk Planner can book a workstation for another  person. This does not require adding the person as an Employee in the Control Center.

Important: If your organization does not use a connector to provide the user data, the user will remain on the list unless manually removed from the Control Center.

If the user details are provided via a connector: when the organization's Active Directory is reloaded the next day, the temporary guest will not appear on that list. As a result, the temporary guest disappears from the list of users.

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