How does catering for meeting rooms work?

Once enabled by an admin, catering is available directly in the ad hoc meeting room booking pop-up. Drinks, snacks, or meals can be added during booking using the options predefined by admins. Catering can be added up to 1 hour before the start time.

How to add catering to a meeting: 

1. Select a meeting room on the floor plan and a time slot.
2. Select “Add catering” within the booking pop-up.
3. Choose one or more categories from drinks, snacks, and meals. 
4. Select from predefined items and specify quantities. 
5. Save the booking by clicking on “Book”.

Note: At least one item must be selected when catering is added. Only predefined options are available (no free-text input).

Who gets notified when catering is added?

Once the booking is confirmed, the caterer is automatically notified by email. The email includes the meeting time, location, and selected items with quantities. Catering details are also included in the meeting invite.

Can catering be adjusted or cancelled?

Only the meeting organiser can update or remove catering. Participants can view the details but cannot make changes. If the meeting or catering is updated, the caterer is automatically notified by email with the updated details. If the meeting is cancelled, the catering is cancelled automatically, and the caterer is notified by email.