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How is the user data provided?

During the implementation process, the Flexwhere team will discuss with your organization the options for importing and maintaining users in Flexwhere.
Flexwhere supports three options for submitting users, these are discussed below.

A number of things are needed to set up the automatic synchronization of users:

  • Technical knowledge concerning Active Directory (AD)
  • Technical access;
  • Access to the Active Directory (AD).

If you choose to add users manually, you also need to maintain this manually.

Handmatig

The first possibility is to add one or more users manually in the Control Centre. Manual addition of users can only be performed by an Admin.

Multiple Users

  1. Sign in to Flexwhere Control Centre;
  2. Go to the Users menu;
  3. Click on the blue '+' icon at the top right of the screen;
  4. Now select: 'Add user list';
  5. Select the correct CSV file with new users (download the template below);
  6. Confirm the choice;
  7. Select whether you want to add the users, or upload a completely new user list.
  8. Click submit.
  9. The system is now loading the list;

The CSV file must meet the following requirements and contents:


Template CSV file
Field Name Mandatory Fields Min. Characters Max. Characters Data type Example
CSV_USERNAME Yes 2 50 Alphanumeric JanJ
CSV_FIRSTNAME Yes 2 50 Alphanumeric Jan
CSV_SURNAME Yes 2 50 Alphanumeric Jansen
CSV_DISPLAYNAME Yes 2 20 Alphanumeric Jansen, Jan
CSV_TITLE No 2 20 Alphanumeric Manager
CSV_PHONE No 2 20 Numbers and Special characters(+,-,(,) etc) +3120123456
CSV_MOBILE No 2 20 Numbers and Special characters(+,-,(,) etc) +3165123456
CSV_DEPARTMENT No 2 50 Alphanumeric Support
CSV_EMAIL Yes 2 Nvt Standard format j.jansen@flexwhere.com
CSV_EHBO No 1 1 1 of 0 1
CSV_BHV No 1 1 1 of 0 0
CSV_PROFILEPHOTO No 5 500 Hyperlink of bestandsnaam janjansen.jpg

 

exclamation-circleThe CSV file must be named "flexwhere - users.csv".

exclamation-circle The contents of the fields must be placed within quotation marks. This prevents the         addition of (hostile) code.

exclamation-circleThe separator between the fields in the CSV file must be ";".

exclamation-circle Note : If the 'Replace the current user list with a new one' option is selected then users not in the CSV file will be removed from Flexwhere.

Single user

  1. Sign in to Flexwhere Control Centre;
  2. Go to the Users menu;
  3. In the "Display Name" column, click the "+";
  4. Fill in the information for the new user;
  5. Click save when the information is correct;
  6. The new user has now been created.

 

SFTP

The second option involves exporting data from Active Directory to a CSV file. Next, this CSV file will need to be uploaded to the specifically created SFTP account for your organization.

When using SFTP, users are refreshed every 24 hours. For example, new colleagues are added to Flexwhere and any colleagues leaving the company no longer have access to the mobile app.

The CSV file must meet the following format:

 exclamation-circleThe CSV file must be named "flexwhere - users.csv".

 exclamation-circleThe contents of the CSV file must be completed by default according to the rfc4180. To do this, save the file as Unicode (UTF-8).

 exclamation-circleThe contents of the fields must be placed within quotation marks. This prevents the addition of (hostile) code.

 exclamation-circleThe separator between the fields in the CSV file must be ";".

SCIM-koppeling

The third possibility concerns a SCIM link. This requires a premium account with Azure AD.

With a SCIM link, users are refreshed in real time. For example, new colleagues are added to Flexwhere and any colleagues leaving the company no longer have access to the mobile app.

It is possible to configure which attributes are synchronized from the AD to Flexwhere.

 exclamation-circleNote: When users are resynchronized, please note that they will need to re-login to the Mobile and Web application.

Overview SCIM link

For an SFTP or SCIM connection: please contact the Flexwhere team.