How hot desk booking works
Hot desking is an effective way to maximise office space while promoting flexibility and collaboration. A well-designed desk booking system ensures employees can easily find and reserve workspaces, reducing friction and enhancing productivity.
Key steps in hot desk booking
Check desk availability – Employees should have access to a real-time view of available desks via an intuitive interface.
Reserve a desk – Workspaces should be reservable in advance or on demand, giving employees flexibility based on their schedules.
Check-in process – Automated check-ins via sensors or app-based confirmations help track desk usage and optimise space planning.
Find colleagues – The floorplan assists employees in locating team members for better collaboration.
Best practices for an effective hot desking system
User-friendly interface – A seamless booking experience ensures high adoption rates.
Accessibility across devices – Offering mobile, web, and desktop access makes booking convenient for all employees.
Data-driven insights – Tracking desk occupancy and usage patterns helps organisations optimise office layouts and resource allocation.
Read more about the benefits of hot desking for employees.
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