Loved by companies around the world
3 ways to occupy a desk,
no hardware needed
Connect to a desk’s docking station and your status will immediately be updated to “occupied”.
Our smart technology occupies your desk automatically if your desktop app is running and you’re in the office IP range.
Click to claim
Use the mobile or desk app, easily click the desk you’re seated at to occupy on FlexWhere.
Hybrid working: Freedom to choose where you work
Desk sharing has become a popular way of working in companies globally because space can be utilised more efficiently. Now, employees can enjoy the freedom to choose where they sit and when they come into the office or work from home.
The comfort of your house
Check office capacity from the comfort of your home. No space at the office? Work from home. In FlexWhere you can easily indicate that you’re working externally.
Click. Click. Booked.
Choose the right desk for your productivity on the floorpan. Simply click on an avaliable hot-desk and select how long you will occupy the workplace. Arrive at the office and automatically check in, no additional hardware needed. It’s that simple!
Fantastic desk booking features
Your perfect desk
Labels identify desks with special qualities such as double screen or wheel-chair accessible.
Customise your booking to say how long you’ll be in office
Power to book and occupy workplaces, but not be findable by colleagues.
Find your colleagues
See which team members are in the office today, through search or personal buddy list!
Colour coded floor plan to show desk availability at a glance!
Quickly find a first aider in your building
Click, click, booked!
Quick and easy workplace booking for your best time in the office!
Mobile and Desktop App and automatic check-in mean no expensive hardware.
MS Teams connection
Now it’s even easier to contact your team by connecting MS Teams to FlexWhere
How Erasmus MC uses Flexwhere for office analytics
"FlexWhere is an excellent tool for keeping the costs of healthcare housing in check."
Strategic advisor housing
How Gemeente deventer uses Flexwhere for office analytics
"The use of FlexWhere gives us extra square meters of workspace."
Mark van Vilsteren
How Gemeente Zeist uses Flexwhere for office analytics
“Flexible working without FlexWhere is impossible.”
Head of Organizational Advice Department
Start with FlexWhere today
14 days free
No payment details needed
Try with colleagues
Access to all features
Customised to your office
Your security is our priority
You can be sure that your information is safe, secure, and will not be shared with third parties. Below find our ISO certificates and more information here.
More news and insights
Blog FM Guide: 5 Strategies for Cost-Effective Energy Management
While the primary motivation for energy management is often cost-related, the benefits extend far beyond the balance sheet: Reducing energy consumption directly decreases greenhouse gas emissions, contributing to the fight against climate change. Demonstrating a commitment to sustainability can enhance a company's reputation, appealing to environmentally conscious consumers and employees. Read more
Blog FM Guide: 5 Ways to Make the Office More Attractive
Discover 5 key ways to transform your office into an attractive, functional space. Learn about biophilic design, optimised layouts, ergonomic furniture, color psychology, and tech integration for improved employee well-being and productivity.
Blog Top 5 Tools Every Facility Manager Needs in 2024
Discover 2024's Top 5 Facility Management Tools: Transform spaces, boost sustainability, and enhance collaboration. Read on to revolutionise your workplace!
Blog Facility Managers Leading Employee-Centric Workspace Evolution
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Blog Adapting to Weather Chaos: The Facility Manager's Ultimate Guide!
Weather conditions have always played a significant role in shaping our daily lives, but their influence on our work environments has often been overlooked. A recent research study conducted by FlexWhere sheds light on how different weather phenomena affect office occupancy.
Blog Meet FlexWhere Dashboard, a better way to optimise your office resources and downsize your space
FlexWhere Dashboard equips users with data that enables them to efficiently manage workspaces, reduce costs, and gain an understanding of their team's preferences.
Blog Bridging the Gap: Strategies for Creating a Successful Multigenerational Workforce
Each generation has its own unique characteristics, values, and attitudes, which can sometimes lead to misunderstandings and conflict. Learn more about foolproof strategies to bridge generational differences in the workplace!
Blog Here's how to maintain a positive company culture in the hybrid era
The hybrid landscape poses new challenges to creating the right workplace culture that will benefit both parties. Want to keep your corporate culture alive and your company thriving? Here are 5 things you need to do to create a win-win situation!
Blog The office of the future: office environments develop thanks to desk sharing
Companies require long-term solutions to prepare for a post-COVID labour
market. In particular, HR, IT, and office managers are looking to implement an
efficient and employee-friendly office of the future. In this article, you will read
about the challenges and solutions involved in creating the office of the future.
News Book a parking space with FlexWhere
Booking a parking space with FlexWhere. Booking a parking space is as intuitive as booking a workspace in FlexWhere. In just two clicks, you can book a parking space on both FlexWhere for Mobile and FlexWhere for Desktop.
News FlexWhere is exhibiting at the Facilities Show! The best hybrid working solution.
We are excited to announce that the best hybrid working solution, FlexWhere, will be attending the Facilities Show in London on 17-19 May 2022. This is your chance to try your own FlexWhere for free with all questions answered by our experts!
News Booking via Web with FlexWhere
Bookings can now also be done via the Web. This includes booking a desk as well as booking a parking space.
E-book Navigating the 'new normal' in the office
A return to the office in the ‘new normal’ requires flexibility from both facility managers and employees. It requires creative solutions and well-thought-out protocols. We have written a free ebook in which we outline a fast and relatively inexpensive solution
Blog Who will be your Desk Planner?
Due to Covid-19 restrictions, the lights in most offices are off. Eventually, people will return to the office and the lights will turn on again. A new working environment will become the norm as Hybrid working practices are adopted.
News The latest features with the beta switch
Don‘t wait for the release
News Desk booking software ready for 'new normal'
FlexWhere desk booking software has new built-in features that allow the return to the office during the ’new normal‘. For instance, employees can book a desk in advance, building managers can then virtually block workplaces and FlexWhere will clearly show how far 6 feet is. The advantage of using software is that there is no need for expensive rebuilding or implementation of sensors.
News FlexWhere even more visible on desktop
FlexWhere for Desktop, the system tray icon of FlexWhere, has been greatly improved. Two new features include support for VMware and the way MAC addresses are recognised.
News More workspaces with a work zone
Managers mark the zones themselves in the Control Centre.
Check out other core features
Aside from our desk booking software, we offer awesome meeting room booking and office analytical features! Check it out below