How can I book a meeting room with FlexWhere?

You can easily book meeting rooms using the FlexWhere app or web interface. Simply view the available rooms on the floor plan, select your desired room, and choose the date and time for your meeting.

Can I see the availability of meeting rooms in real-time?

Yes, FlexWhere provides a real-time overview of meeting room availability, allowing you to quickly identify and book unoccupied spaces.

What information can I see about a meeting room before booking?

Depending on your organization's setup, you might see details such as the room's capacity, available equipment (e.g., projector, whiteboard), and location.

Can I book a meeting room for a specific duration?

Yes, FlexWhere allows you to specify the start and end times for your meeting when booking a room.

Is it possible to book recurring meetings?

Yes, FlexWhere typically supports the booking of recurring meetings, allowing you to reserve a room for a series of regular sessions.

Can I invite colleagues to a meeting when booking the room?

Yes, FlexWhere usually integrates with calendar systems, allowing you to invite colleagues to your meeting directly during the room booking process.

How can I manage or cancel my meeting room bookings?

You can typically manage and cancel your meeting room bookings through the 'My Bookings' section in the FlexWhere app or web interface.

Meeting room booking software

Find and book Meeting rooms

Collaborate, make decisions and share ideas at the office again! Quickly see which meeting rooms are available and book directly in Flexwhere. Easily manage no-shows and optimise your office space.

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Connect Flexwhere with your reservation software

Easily integrate Flexwhere with your existing systems like google calendar, Microsoft calendar, Teams and more! Conveniently see when rooms and spaces are available, booked, or in use with the Flexwhere app - even if you have booked your meeting room on a different platform.

Ad-hoc reservations

Book ad-hoc meeting rooms directly with the Flexwhere meeting room booking system. For those last minute meetings with colleagues or clients, Flexwhere allows you to see which spaces in the office are avalaible to meet, and enables you to book directly through the Flexwhere application.

Overview of meetings. Including yours.

Evaluate if your office needs more meeting room space by seeing an overview of meeting room usage. Through the Flexwhere application you can see a clear overview of your upcoming meetings and where these meetings take place.

The meeting room app

Our meeting room manager app shows a meeting room’s occupation status, booked, occupied, or avaliable. The “check-in” feature enables employees to manage “no-shows”, therefore your office meeting rooms can be utilised as intended.