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Smarter workplace experience for hybrid teams
Modern work isn't about being tied to a single desk from 9 to 5. It’s about agility, collaboration, and having the right tools exactly when you need them. Flexwhere transforms your office into a responsive environment that works as hard as you do.
Desk Booking: Your Guaranteed Spot
Gone are the days of "desk hunting" with a lukewarm coffee in hand. Flexwhere lets you claim your spot before you even leave the house. Whether you need a specific desk by the window or just the reassurance that there’s a place for you, the booking system turns office anxiety into a structured plan. The team starts the day with certainty, while the organisation gains a clear overview of desk usage. Learn more.
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Available on: All plans. View pricing. |
Interactive Floor Plans:
The Office at a Glance
Why guess where things are? Flexwhere provides a live digital twin of your office. At a glance, you can see which zones are buzzing with energy and which are library-quiet. For the company, this visual interface reduces the "onboarding friction" for new hires or hybrid workers who might not visit the office every day. Learn more.
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Available on: All plans. View pricing. |
Asset Labels:
The Right Tools for the Task
Not all desks are created equal. Some have dual monitors for heavy data lifting; other spaces offer standing desks for an afternoon energy boost. With Asset Labels, you can filter the map for the exact hardware you need. It ensures that when an employee sits down, they are immediately productive, not searching for the right equipment or workplace setup.
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Available on: All plans. View pricing. |
Find My Colleague: Spontaneous Synergy
The biggest reason people come to the office is to see each other. Flexwhere’s "Find My Colleague" feature acts like a professional GPS. Instead of sending three Slack messages to find out where your project lead is sitting, you just search their name and see them on the map. It’s awesome because it preserves the "watercooler moments" that hybrid work often kills. Learn more.
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Available on: All plans. View pricing. |
Buddy Lists:
Your Inner Circle
We all have those three or four people we work with most. The Buddy List lets you "follow" your favorite teammates (privately, of course). You can see their schedule and where they’ve pitched camp for the day. For the user, it’s about building a micro-community within a large office; for the company, it’s about fostering the social bonds that drive retention. Learn more.
Group Bookings:
The Team Anchor
Sometimes, a project needs the whole squad in one place. Group Bookings allow a lead to reserve a cluster of desks for the entire team. This prevents the "fragmented team" problem where half the group is on Floor 1, and the rest are on Floor 4. It’s the perfect balance between individual flexibility and team cohesion.
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Two-Way Calendar Sync: The Single Source of Truth
The frustration of "double-booking" is a thing of the past. Flexwhere acts as a real-time bridge between your physical office and your digital life (Outlook or Google Calendar). If you book a room in Outlook, it instantly glows "occupied" on the Flexwhere map. If you book it on the map, it appears in your calendar. This ensures that when a team arrives for a high-stakes brainstorm, their space is actually there waiting for them. Learn more.
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Available on: Business & Meeting Room plans. |
The Meeting Room App:
Your Digital Concierge
Imagine walking past a conference room and seeing a sleek, glowing display that tells you exactly who is inside and how long they’ll be. The Meeting Room App turns any tablet into a meeting room display. This eliminates those awkward "Is this room available?" interruptions. If a room is empty, and there's no booking already on the agenda, you can book it right there at the door with a single tap. Learn more.
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Available on: Business & Meeting Room plans. Devices at own cost. |
Sensors: The "No-Show" Saviour - Reclaiming Wasted Space
We’ve all seen it: a large boardroom booked for three hours, yet it sits empty because the meeting was cancelled and someone forgot to delete the invite. Flexwhere can automatically release the room if no one "checks in" within ten minutes. This effectively "recycles" space, making sure that your most valuable square footage is always being put to work. Learn more.
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Available on: Business & Meeting Room plans. Sensors as an add on. |
Auto-Claim: The Automatic Check-In
The best technology is the kind you don't have to touch. With Auto-Claim, the moment you plug your laptop into your docking station or connect to the office Wi-Fi, Flexwhere knows you're there. No manual check-ins, no forgetting to "start" your session. It ensures the floor plan is always 100% accurate without adding a single task to the employee's to-do list. Read more.
Occupancy Analytics: Building the Office of the Future
For the leadership team, Flexwhere provides clear insights into office usage. Through heatmaps and occupancy data, you can see which corners of the office are loved and which are ignored. This isn't about "spying"—it's about "sizing." Data-driven insights help you decide if you can downsize your footprint or if you need to repurpose desks into more collaborative lounge spaces. Read more.
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Parking & Asset Management: The Full Commute
The office experience starts long before you reach your desk. By integrating parking spots, EV charging stations, and even Pool Cars into the booking flow, Flexwhere handles the "commute stress" before you even enter the building. Need a company car for a client visit in the afternoon? You can reserve a shared vehicle just as easily as you reserve a desk. It’s awesome because it treats the workplace as a holistic journey—managing everything from your arrival to your next off-site meeting—all within one app. Read more.
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Available on: Business. |
The Foundation: Simple & Secure
SSO & Multi-Factor Authentication: It Just Works
Security shouldn't be a hurdle. Flexwhere supports Single Sign-On (SSO) right out of the box, meaning your team logs in using the credentials they already know—like Microsoft (Azure AD) or Google Workspace. Combined with Multi-Factor Authentication (MFA), your data stays protected without forcing users to manage another set of passwords. It’s awesome because it offers enterprise-grade security with zero friction for the end user.
Why Flexwhere?
At the end of the day, Flexwhere isn't just a booking tool—it's a Workplace Strategy. By removing the friction of the hybrid office, you’re doing two things at once: Saving Money and Boosting Happiness. You save money by optimising your real estate based on real data, and you boost happiness by giving your team the freedom to work where, when, and with whom they want.
