How can FlexWhere help me find my colleagues in the office?

FlexWhere provides a visual floor plan that shows the real-time location of your colleagues who have checked in or booked a desk. You can easily see where they are situated in the office.

Do my colleagues need to do anything to be visible on the colleague finder?

Yes, colleagues typically need to either book a desk through FlexWhere or check in to their workspace upon arrival to be visible on the floor plan.

Can I search for a specific colleague using FlexWhere?

Yes, FlexWhere usually includes a search function that allows you to look up a colleague by name and see their current location in the office, if they have checked in or booked a desk.

Is the colleague location information real-time and accurate?

Yes, the colleague location information is generally real-time, reflecting their current bookings or check-ins. However, accuracy depends on users actively using the FlexWhere system.

Can I see if a colleague is available for a quick chat or meeting?

While FlexWhere primarily shows location, some implementations might integrate status indicators or calendar information to provide a better understanding of a colleague's availability.

Does FlexWhere track my location all the time?

No, FlexWhere typically relies on explicit actions like booking a desk or checking in. It doesn't usually involve constant real-time tracking of employee movements throughout the day to protect privacy.

Improve teamwork and productivity

Find your Colleague

Stronger connections, better collaboration. In a hybrid work environment, connecting with the right people is essential. Without visibility on who’s in, employees miss valuable interactions. Find a Colleague keeps teams connected, fostering a culture where everyone feels engaged and valued.

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Strengthen connections and foster a thriving workplace

People thrive when they feel connected. In a flexible office environment, maintaining a sense of belonging is crucial. Yet, hybrid work often makes it difficult for employees to find their colleagues, leading to missed collaboration opportunities and reduced team cohesion. Spontaneous interactions become rare without a simple way to see who’s in the office and where they are, and employees can feel disconnected.

Build a more connected workforce

With Flexwhere’s Find a Colleague feature, businesses can create a stronger sense of community by making it easy for employees to see who’s in the office and where they are seated. Spontaneous interactions, quick discussions, and meaningful connections become natural, reinforcing a workplace culture where people feel seen and valued.
Flexwhere’s Buddy List takes connection a step further. Employees can create a personalised list of key colleagues, ensuring they can quickly check availability and be in the office when it matters most. This fosters stronger relationships, encourages collaboration, and builds a workplace where people genuinely want to be.

Foster a sense of belonging

Help employees feel part of a connected, collaborative team.

Encourage spontaneous collaboration

Make teamwork easy and natural, strengthening workplace relationships.

Reduce wasted time

Minimise disruptions caused by searching for colleagues or waiting on responses.

Support hybrid working

Give employees a tool to plan their office presence around key meetings and team interactions.

Enhance employee experience

Create an environment where people want to come to the office and engage with their teams.

Respect privacy & control

Employees manage their visibility settings, ensuring a balance between availability and discretion.

A workplace where people feel connected

Hybrid work thrives when people still feel part of something bigger. Find a Colleague strengthens workplace bonds, ensuring employees can connect, collaborate, and feel like they belong- without the frustration of searching or missed opportunities.

Create a workplace where people feel at home. Get in touch today.