Choose your plan

Scale as you grow

  • Basic
  • Standard
  • Business

Prices in

BASIC

Perfect for small teams getting started

Free for
your team

Get Started

No credit card needed

Basic features free for you

  • Up to 25 users

  • One floor plan at a single location

  • Book available desks and ad hoc meeting rooms

  • Book up to 1 week in advance

  • Web & mobile app

  • Online support

STANDARD

Essential features for growing teams

€ 1,99

user/month

Arrange a Demo

Billed annually, excl. VAT

All features of “Basic”, plus...

  • Unlimited users

  • Unlimited floors at up to 3 premises

  • Assistance with implementation & floor plan design

  • Book for guests & groups

  • Auto release no-shows after 1 hour

  • Historical data & statistics for the past month

BUSINESS

Advanced features for businesses

€ 3,68

user/month

Arrange a Demo

Billed annually, excl. VAT

All features of “Standard”, plus...

  • Unlimited premises

  • Book pool cars & parking spots

  • Assign user roles

  • Anonymise users & bookings

  • Access to our API to integrate where you need to

  • Historical data & statistics for the past year

Compare plans

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Features Basic Standard Business
Basics

Users

Basic

25

 Grow

Unlimited

 Business

Unlimited

Administrators

Basic

1

 Grow

Unlimited

 Business

Unlimited

Single Sign On (SSO)

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Resource Labels/Tags

Basic

5 custom labels

 Grow

10 custom labels

 Business

Unlimited custom

Number of premises

Basic

1

 Grow

3

 Business

Unlimited

Number of floors

Basic

1

 Grow

Unlimited

 Business

Unlimited

Floorplan(s)

Basic

Self-service

 Grow

Included

 Business

Included

Implementation

Basic

Self-service

 Grow

Included

 Business

Included
Bookings

Booking of Desks

Booking of Desks

Book the perfect desk
Book the perfect desk

Reserve the perfect desk in seconds- wherever and whenever you need it. Flexwhere helps you make the most of every workspace.

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Booking of Ad hoc Meeting Rooms

Booking of Ad hoc Meeting Rooms

Say goodbye to double bookings
Say goodbye to double bookings

Find and book available meeting rooms in just a few clicks. Say goodbye to double bookings and confusion.

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Booking of Meeting Rooms (using an integration)

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Booking of Parking Spots

Booking of Parking Spots

Book parking spots
Find your perfect parking spot

Secure a parking space ahead of time—no stress, no circling. Flexwhere brings structure to your commute.

Read More
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Booking of Pool Cars

Booking of Pool Cars

Pool car bookings made easy
Pool car bookings made easy

Need wheels for a meeting or trip? Book a shared company car with ease- right from your screen.

Read More
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In advance

Basic

1 week

 Grow

1 month

Business

1 year

Quick bookings/booking suggestions

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Custom bookings

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Edit bookings

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Push notifications/reminders (mobile app)

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Meeting room invitations

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Book for colleagues

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Guest bookings

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Group bookings

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Recurring bookings

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Work zones

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Anonymous booking (per user)

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Anonymous booking (all users)

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Auto release on no show

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After 1 hour

 Business

Determined by Admin
Collaboration

In-office overview

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Find in-office colleagues

Find in-office colleagues

Search for colleagues
Big office? Easily find that colleague!

Need to collaborate? Quickly see where your colleagues are sitting- so teamwork is always just a few steps away.

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Kiosk mode for on-site display

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Buddy list

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View bookings of buddies

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1 month in advance

 Business

1 year in advance
Occupation

Real-time availability

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Manual occupation

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Automatic claim via Wi-Fi on the desktop app

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Automatic release via Wi-Fi on the desktop app

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Automatic check-in via IP address or via docking station

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Automatic occupation via Sensor

Basic cross Grow

If available

 Business

If available

Device mapping

Basic cross Grow

List upload

 Business

List upload
Data

Historical data

Historical data

historical data and statistics
Occupancy rates in real time

Turn workspace data into smart decisions. Flexwhere’s analytics show you how your office is really being used.

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1 month

 Business

1 year

Resource heatmaps

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Company wide in-office report

Company wide in-office report

Discover Flexwhere’s Office Attendance Insights
Discover Flexwhere’s Office Attendance Insights

A simple, cost-effective solution to track office attendance, calculate work-from-home allowances, and support mobility reporting.

Read More
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On request

Data Exports - Dashboard

Basic cross Grow

1 month

 Business

1 year

Data Exports - API Support

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1 year
Integrate or Connect to

Microsoft Graph - Users

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Sensors

Basic cross Grow

Additional costs

 Business

Additional costs

Flexwhere Meeting Room App

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Meeting room displays

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Additional costs

Meeting room tools (TopDesk, Outlook, Google Calendar)

Meeting room tools (TopDesk, Outlook, Google Calendar)

Easy Integrations
Easy Integrations

Connect Flexwhere with your existing meeting room tools for seamless room booking and availability tracking.

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Microsoft Graph - Calendar / Meetings

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Microsoft Teams

Microsoft Teams

Microsoft Teams
Connect quickly

Start a chat or call in one click. Flexwhere integrates with Microsoft Teams so you can connect with colleagues instantly.

Read More
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Virtual machines (Citrix, VMWare, RDP/RDS)

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Flexwhere’s API for integrations with other software

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Administration

Floor plan editor

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User management

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CSV user upload

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Create & manage user groups

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Device management

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First aid & Emergency Response contact display

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Management and delegation of user roles

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User Experience

Languages available

Basic

EN, NL, DE

 Grow

EN, NL, DE

 Business

EN, NL, DE

Personalise colour palette

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E-mail notifications

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Push notifications

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Google Play Store App

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Apple App Store App

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Web application

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Desktop Application

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Data Protection Features

Data hosted in Germany

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GDPR Compliant

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Privacy settings

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Anonymise users

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Support and Training

Knowledge base

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E-mail support

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Webinars

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Telephone support

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Guided onboarding

Basic

Generic

 Grow

Personalised

 Business

Personalised
BASIC

Free for
your team

Get Started
STANDARD

€ 1,99

user/month

Arrange a Demo

excl. VAT

BUSINESS

€ 3,68

user/month

Arrange a Demo

excl. VAT

ISO Secure

Your security is our priority

You can be sure that your information is safe, secure, and will not be shared with third parties. Click here for more info.

 

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Start with Flexwhere today

  • Get started for free

  • No credit card needed

  • Collaborate with colleagues

  • Customised to your office

  • Comprehensive Support

Start now. Free!
Man booking a desk - EN
Frequently Asked Questions
Is there a free trial available?

Yes, there is. You can easily start a free trial from here.

What’s the cancellation policy?

The first year is an annual contract after that it is terminable daily with three months' notice.

I’m already on a plan. Can I upgrade it?

You can easily upgrade by talking with your account manager. You can always ask for us to show you a demo of a different licence.

Can we start with a pilot? What are the costs? Whats included in the pilot?

We are happy to help you test Flexwhere. There will be an implementation call where we will help you add users, devices and your floor plans. You will have the opportunity to test for six weeks with all the help and support of the Flexwhere staff. The cost of a 6 week pilot is €150.00, the 6 week time period starts from the final implementation meeting.

Which costs are incl. / Implementation incl?

If you'd like to start with Flexwhere without a pilot, implementation is free of charge. If you'd like to try a pilot you will have a small implementation fee of €150.00 for a 6 week pilot; after this, if you choose to buy a licence with us, your implementation fee will be refunded.