Choose your plan

Basic
Standard
Business

BASIC

Perfect for small teams getting started

Free for your team

Get Started

No credit card needed

Basic features free for you

Up to 25 users
One floor plan at a single location
Book available desks and ad hoc meeting rooms
Book up to 1 week in advance
Web & mobile app
Online support

STANDARD

Essential features for growing teams

€ 1,99

user/month

Arrange a Demo

Billed annually, excl. VAT

All features of “Start”, plus...

Unlimited users
Unlimited floors at up to 3 premises
Assistance with implementation & floor plan design
Book for guests & groups
Auto release no-shows after 1 hour
Historical data & statistics for the past month

BUSINESS

Advanced features for businesses

€ 3,68

user/month

Arrange a Demo

Billed annually, excl. VAT

All features of “Standard”, plus...

Unlimited premises
Book pool cars & parking spots
Assign user roles
Anonymise users & bookings
Access to our API to integrate where you need to
Historical data & statistics for the past year

meeting rooms

Purpose-built solution

€ 15,00

room/month

frame Calculate your cost

Meeting rooms

monthly total

5 × 15.00

per room (excl. VAT)

Unlimited users

No per-user fees

Calendar integration

Works with existing systems

Meeting Room App

Flexwhere room displays

Arrange a Demo

Billed annually, excl. VAT

Compare plans

Features	Basic	Standard	Business	Meeting rooms
Basics
Users	Basic 25	Standard Unlimited	Business Unlimited	Meeting Rooms Unlimited
Administrators	Basic 1	Standard Unlimited	Business Unlimited	Meeting Rooms Unlimited
Single Sign On (SSO)	Basic	Standard	Business	Meeting Rooms
Resource Labels/Tags	Basic 5 custom labels	Standard 10 custom labels	Business Unlimited custom	Meeting Rooms Unlimited custom
Number of premises	Basic 1	Standard 3	Business Unlimited	Meeting Rooms Unlimited
Number of floors	Basic 1	Standard Unlimited	Business Unlimited	Meeting Rooms Unlimited
Floorplan(s)	Basic Self-service	Standard Included	Business Included	Meeting Rooms Included
Implementation	Basic Self-service	Standard Included	Business Included	Meeting Rooms Included
Bookings
Booking of Desks Booking of Desks Book the perfect desk Reserve the perfect desk in seconds- wherever and whenever you need it. Flexwhere helps you make the most of every workspace. Read More	Basic	Standard	Business	Meeting Rooms
Booking of Ad hoc Meeting Rooms Booking of Ad hoc Meeting Rooms Say goodbye to double bookings Find and book available meeting rooms in just a few clicks. Say goodbye to double bookings and confusion. Read More	Basic	Standard	Business	Meeting Rooms
Booking of Meeting Rooms (using an integration)	Basic	Standard	Business	Meeting Rooms
Booking of Parking Spots Booking of Parking Spots Find your perfect parking spot Secure a parking space ahead of time—no stress, no circling. Flexwhere brings structure to your commute. Read More	Basic	Standard	Business	Meeting Rooms
Booking of Pool Cars Booking of Pool Cars Pool car bookings made easy Need wheels for a meeting or trip? Book a shared company car with ease- right from your screen. Read More	Basic	Standard	Business	Meeting Rooms
In advance	Basic 1 week (8 days)	Standard 1 month (32 days)	Business 1 year (366 days)	Meeting Rooms 1 year (366 days)
Quick bookings/booking suggestions	Basic	Standard	Business	Meeting Rooms
Custom bookings	Basic	Standard	Business	Meeting Rooms
Edit bookings	Basic	Standard	Business	Meeting Rooms
Push notifications/reminders (mobile app)	Basic	Standard	Business	Meeting Rooms
Meeting room invitations	Basic	Standard	Business	Meeting Rooms
Book for colleagues	Basic	Standard	Business	Meeting Rooms
Guest bookings	Basic	Standard	Business	Meeting Rooms
Group bookings	Basic	Standard	Business	Meeting Rooms
Recurring bookings	Basic	Standard	Business	Meeting Rooms
Work zones	Basic	Standard	Business	Meeting Rooms
Anonymous booking (per user)	Basic	Standard	Business	Meeting Rooms
Anonymous booking (all users)	Basic	Standard	Business	Meeting Rooms
Auto release on no show	Basic	Standard After 1 hour	Business Determined by Admin	Meeting Rooms Determined by Admin
Collaboration
In-office overview	Basic	Standard	Business	Meeting Rooms
Find in-office colleagues Find in-office colleagues Big office? Easily find that colleague! Need to collaborate? Quickly see where your colleagues are sitting- so teamwork is always just a few steps away. Read More	Basic	Standard	Business	Meeting Rooms
Kiosk mode for on-site display	Basic	Standard	Business	Meeting Rooms
Buddy list	Basic	Standard	Business	Meeting Rooms
View bookings of buddies	Basic	Standard 1 month in advance	Business 1 year in advance	Meeting Rooms
Occupation
Real-time availability	Basic	Standard	Business	Meeting Rooms
Manual occupation	Basic	Standard	Business	Meeting Rooms
Automatic claim via Wi-Fi on the desktop app	Basic	Standard	Business	Meeting Rooms
Automatic release via Wi-Fi on the desktop app	Basic	Standard	Business	Meeting Rooms
Automatic check-in via IP address or via docking station	Basic	Standard	Business	Meeting Rooms
Automatic via Sensor	Basic	Standard If available	Business If available	Meeting Rooms If available
Device mapping	Basic	Standard List upload	Business List upload	Meeting Rooms List upload
Data
Historical data Historical data Occupancy rates in real time Turn workspace data into smart decisions. Flexwhere’s analytics show you how your office is really being used. Read More	Basic	Standard 1 month	Business 1 year	Meeting Rooms 1 year
Resource heatmaps	Basic	Standard	Business	Meeting Rooms
Company wide in-office report Company wide in-office report Discover Flexwhere’s Office Attendance Insights A simple, cost-effective solution to track office attendance, calculate work-from-home allowances, and support mobility reporting. Read More	Basic	Standard	Business On request	Meeting Rooms
Data Exports - Dashboard	Basic	Standard 1 month	Business 1 year	Meeting Rooms 1 year
Data Exports - API Support	Basic	Standard	Business 1 year	Meeting Rooms 1 year
Integrate or Connect to
Microsoft Graph - Users	Basic	Standard	Business	Meeting Rooms
Sensors	Basic	Standard Additional costs	Business Additional costs	Meeting Rooms Additional costs
Flexwhere Meeting Room App	Basic	Standard	Business	Meeting Rooms
Meeting room displays	Basic	Standard	Business Additional costs	Meeting Rooms Additional costs
Meeting room tools (TopDesk, Outlook, Google Calendar) Meeting room tools (TopDesk, Outlook, Google Calendar) Easy Integrations Connect Flexwhere with your existing meeting room tools for seamless room booking and availability tracking. Read More	Basic	Standard	Business	Meeting Rooms
Microsoft Graph - Calendar / Meetings	Basic	Standard	Business	Meeting Rooms
Microsoft Teams Microsoft Teams Connect quickly Start a chat or call in one click. Flexwhere integrates with Microsoft Teams so you can connect with colleagues instantly. Read More	Basic	Standard	Business	Meeting Rooms
Virtual machines (Citrix, VMWare, RDP/RDS)	Basic	Standard	Business	Meeting Rooms
Flexwhere’s API for integrations with other software	Basic	Standard	Business	Meeting Rooms
Administration
Floor plan editor	Basic	Standard	Business	Meeting Rooms
User management	Basic	Standard	Business	Meeting Rooms
CSV user upload	Basic	Standard	Business	Meeting Rooms
Create & manage user groups	Basic	Standard	Business	Meeting Rooms
Device management	Basic	Standard	Business	Meeting Rooms
First aid & Emergency Response contact display	Basic	Standard	Business	Meeting Rooms
Management and delegation of user roles	Basic	Standard	Business	Meeting Rooms
User Experience
Languages available	Basic EN, NL, DE	Standard EN, NL, DE	Business EN, NL, DE	Meeting Rooms EN, NL, DE
Personalise colour palette	Basic	Standard	Business	Meeting Rooms
E-mail notifications	Basic	Standard	Business	Meeting Rooms
Push notifications	Basic	Standard	Business	Meeting Rooms
Google Play Store App	Basic	Standard	Business	Meeting Rooms
Apple App Store App	Basic	Standard	Business	Meeting Rooms
Web application	Basic	Standard	Business	Meeting Rooms
Desktop Application	Basic	Standard	Business	Meeting Rooms
Data Protection Features
Data hosted in Germany	Basic	Standard	Business	Meeting Rooms
GDPR Compliant	Basic	Standard	Business	Meeting Rooms
Privacy settings	Basic	Standard	Business	Meeting Rooms
Anonymise users	Basic	Standard	Business	Meeting Rooms
Support and Training
Knowledge base	Basic	Standard	Business	Meeting Rooms
E-mail support	Basic	Standard	Business	Meeting Rooms
Webinars	Basic	Standard	Business	Meeting Rooms
Telephone support	Basic	Standard	Business	Meeting Rooms
Guided onboarding	Basic Generic	Standard Personalised	Business Personalised	Meeting Rooms Personalised