Automatic check-in

Accurate office occupancy data

Do employees forget to check in at their desks? Or complain about having to manually occupy? Automatic check-in solves this. Flexwhere detects when someone is in the office and updates the desk status to "Occupied". As a result, your office overview always stays accurate without requiring extra steps from employees.

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Automatic check-in via a docking station

When connecting a laptop that has the Flexwhere desktop app installed to a docking station or monitor, the desk status is automatically updated to “Occupied”.

Automatic check-in via network

When your desktop or mobile app is active and connects to your office network (Wi-Fi or IP range), our smart technology picks this up and automatically logs the desk you booked as "Occupied".

Automatic check-in via sensors

For organisations that need the highest level of accuracy, Flexwhere supports workplace sensors. These sensors detect real-time desk usage and automatically update the desk status to "Occupied" when someone is present. This works even without a laptop, network connection, or manual booking. Sensors provide the most reliable occupancy data for advanced office analytics.

Why businesses use automatic check-in

Always up-to-date: See in real-time who is sitting where to help you find colleagues.
No lost reservations: Flexwhere remembers which desk you booked and automatically occupies it when it detects that you are in the office.
No need to book: Using a docking station? Flexwhere automatically registers which desk you are at and logs it as occupied.
Saves time: No need to manually check in, Flexwhere does it for you.
Office space optimised: No-shows are automatically released after a set time, allowing others to use available desks.

Smarter office management, automatically

Automatic check-in ensures your workplace overview is always accurate the moment people arrive. As employees enter the office, their presence is updated automatically, giving everyone a reliable, real-time view of who is in and which desks are truly available. No extra confirmations. No unnecessary steps. No searching for absent colleagues or second-guessing availability. The system keeps your office data clean and up to date, helping teams coordinate their day with confidence.