Data Privacy and Security

Keeping your data safe is our number one priority. Your data is hosted exclusively on European-owned infrastructure and governed under EU law. This ensures transparency, compliance, and long-term confidence. No dependencies outside Europe. Just a future-proof platform you can rely on.

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Companies love Flexwhere

Here’s how we do it

Data Centre Security

Data Centre Security

Flexwhere is a cloud-based service provided by Dutchview IT. We are committed to upholding the highest security standards, as demonstrated by our choice of providers and our certifications, including ISO 27001 and ISO 9001.

Data Protection and Privacy

Data Protection and Privacy

Flexwhere prioritises user privacy by complying with GDPR standards and following privacy-by-design principles. By default, we do not store personal data permanently, and only retain anonymous statistics. However, personal data can be stored upon request.

Data Centres and Encryption

Data Centres and Encryption

Flexwhere is hosted on OVHcloud, a European-owned provider headquartered in France. Our infrastructure is based in EU data centres, ensuring your data stays within Europe and is protected through encryption both in transit and at rest.

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Enterprise-grade infrastructure

Flexwhere is powered by OVHcloud’s managed Kubernetes environment with a 99.9% SLA. Hosted in certified data centres (ISO 27001, ISO 14001, ISO 50001, SOC 1/2/3, PCI DSS, and HIPAA), it ensures a secure, compliant, and fully European foundation.

Access Control and Authentication

Access Control and Authentication

Flexwhere ensures secure access through two-factor authentication, employee NDAs, and restricted access policies. We regularly conduct penetration tests and maintain stringent access controls.

Continuous Monitoring and Updates

Continuous Monitoring and Updates

We continuously monitor and update our systems to address emerging security challenges, ensuring a secure environment for all users.

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European data storage and sovereignty

Flexwhere runs entirely on European-owned cloud infrastructure, with all data stored and processed within the European Union and governed under EU law. This removes dependency on non-European providers and eliminates exposure to external data-access legislation, such as the US CLOUD Act.

 

What this means for your organisation

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Full clarity on where your data resides

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Governed entirely under EU law

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No dependency on non-European providers

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Greater control and long-term certainty

Our Architecture

Check our diagram for a spherical overview of Flexwhere’s architecture.

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Take a look at our most popular features

Desk booking
Desk booking
Desk booking

Desk booking

Book desks and see where your colleagues have booked via the visual floorplan.

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Meeting room booking
Meeting room booking
Meeting room booking

Meeting room booking

Quickly see which meeting rooms are available and book directly from the Flexwhere app.

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Occupancy analytics
Analyse office occupancy
Analyse office occupancy

Occupancy analytics

All your office stats in one place. Make informed decisions about your office space with Flexwhere analytics.

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