Optimise your Entire Workplace

Use Data to Drive Real Decisions (Not Just Reports)

You can't build a long-term strategy with short-term data. The Standard Plan's 1-month snapshot is good for seeing what’s happening right now, but the Business Plan changes your view to long-term trends. This is where you get the crucial insights you need to make smart, data-driven decisions and build a successful workplace strategy that lasts. Flexwhere Business doesn't just give you more data—it extends your planning power from a 1-month snapshot to a full 12 months.

• Look Back 1 Year: Dig into annual and seasonal occupancy trends. You can confidently spot which spaces are used a lot, which aren't, and most importantly, why.
• Plan 1 Year Ahead: Empower your whole organisation to make long-range plans, giving you a clear, data-backed forecast of what you'll need in the future.
• Get Strategic Insights: Use the deep trends and insights from your complete data set for smarter, strategic planning. This helps you confidently optimise your entire office space.

Achieve Full Enterprise Integration

Your employees live in their calendars, and your IT team needs systems that connect. A platform that doesn't fully integrate creates friction and kills adoption.

Flexwhere Business connects directly to your core systems. We offer a two-way synchronisation for meeting rooms with Microsoft Calendar. We also offer an integration with Google Calendar - which means that any bookings made in Google, will show in Flexwhere as well.

• Unified Room Booking: When an employee books a room in Outlook or Google, it's instantly reserved in Flexwhere. When they book in Flexwhere, it instantly appears in their calendar. This creates a single source of truth and eliminates double bookings.
• Full API Access: Connect Flexwhere to your other business-critical systems with full API access.
• VDI & Citrix Ready: Provide seamless access for all your employees, including those on virtual machines (Citrix, VMWare, RDP/RDS).

Gain Total Control Over Your Entire Workplace

Your organisation is complex, with multiple locations and resources. Standard's "one-size-fits-all" approach to users doesn't reflect how your business actually runs.

The Business plan gives you the granular control and unlimited scale an enterprise needs.

• Manage Unlimited Locations: Scale to every office, on every floor, in every country, all from a single platform.
• Manage All Your Assets: Go beyond desks. Add, manage, and book parking spots, pool cars, and more. Create "Work Zones" to designate specific areas for teams or activities.
• Delegate with Advanced Roles: Move beyond simple "Admin" and "User" roles. Appoint "Desk Planners" for specific floors or "Managers" for specific departments.

Respect Privacy with Anonymous Booking & Viewing

Building employee trust is essential, and Flexwhere Business gives you the control you need to manage sensitive data. You can offer:

• The option for employees to book a desk anonymously.
• The ability to set the default view to "anonymous" for all users. This means people can see that a desk is booked, but they cannot see the name of the person who booked it.

It’s the perfect balance of ensuring compliance and allowing for privacy.