Dedicated Room Scheduling

Master Your Meeting Spaces

End the daily search for available rooms. The Flexwhere Meeting Room plan is a dedicated solution to simplify how your teams book, manage, and use your most valuable collaborative spaces.

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Meeting Room

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Dedicated to Streamlined Scheduling

This plan is ideal for organisations that need a powerful, centralised system for managing meeting rooms but do not need desk booking functionality. It gives you the high-end scheduling and integration features of our top-tier Business plan, but applied only to your collaborative spaces.

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Key Features of the Meeting Room Plan

Here's what our Meeting Room Plan offers your organisation:

Full Enterprise Integration

The flagship feature is the synchronisation for meeting rooms with Microsoft and Google Calendar. When an employee books a room in Outlook or Google, it's instantly reserved in Flexwhere. And when using Microsoft Calendar, bookings made in the Flexwhere app also appear in the calendar. This creates a single source of truth and eliminates double bookings.
Full Enterprise Integration

Connect to At-the-Door Displays

Integrate directly with at-the-door scheduling displays to show real-time availability and upcoming agendas. This ends confusion and "room stealing" for good. (Note: These displays need to be purchased separately).  
Connect to At-the-Door Displays

Book from Anywhere

Empower your employees to find and reserve available rooms from the intuitive Flexwhere mobile or web app, no matter where they are.
Book from Anywhere

Connect your Core Systems

Use our full API access to connect with other critical systems, including TopDesk, Citrix, and VMWare.
Connect your Core Systems

How Does This Compare to our Other Plans?

The Basic, Standard, and Business plans are all-in-one solutions that include both desk and meeting room booking.
This Meeting Room Plan is different. It is a specialised solution that focuses only on mastering your meeting rooms and does not include desk booking. It's the perfect choice if you have a clear room-scheduling problem but don't need a full hybrid work management platform.

Meeting Room Plan

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desks & meeting rooms booked

Ready to Simplify Your Scheduling?

Let our experts show you how a dedicated room booking solution can end scheduling conflicts and transform your office collaboration.

Arrange a demo Try our Basic plan. Free
Schedule - Meeting Room
Desk booking
Desk Booking
Desk Booking

Desk booking

Book desks and see where your colleagues have booked via the visual floorplan.

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Meeting room booking
Meeting Room Booking
Meeting room booking

Meeting room booking

Quickly see which meeting rooms are available and book directly from the Flexwhere app.


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Find your colleague
working with my colleagues is amazing
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Find your colleague

When everyone's using Flexwhere you can see when you colleagues are coming in and where in the office they'll be for the day. 

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Your Questions, Answered:
What's the main difference between Standard and Business?

Standard is built for team coordination—its features (Buddy List, group booking) are focused on helping managers and teams work together. Business is built for strategic management—its features (12-month analytics, full calendar sync, advanced user roles) are for optimizing the entire organization's workspace and real estate.

What is the main benefit of Standard over Basic?

In short: visibility and efficiency. Basic gives you core booking for yourself. Standard gives you a full month's view of your team's plans, data on how your space is used, and automation tools (like group booking and user uploads) that save you and your team significant time.

Can I try the Standard features before I commit?

The best way to see the features in action is to schedule a personalized demo. Our experts can show you exactly how the tools would solve your specific team's challenges.

What does the "Microsoft Graph - Users" integration do?

It allows you to sync your users from your Microsoft directory automatically, which means you don't have to add, manage, and remove users manually. It's a huge time-saver for growing teams.