Are sensors required to use Flexwhere?

No, Flexwhere is primarily software-driven. The platform detects occupancy automatically when employees log in to their laptop or connect to a docking station. Sensors are an optional addition for even more accurate data, especially in meeting rooms.

Which sensors does Flexwhere support?

Flexwhere supports a wide range of IoT sensors, including PIR motion sensors, LoRaWAN sensors such as Elsys and Zigbee solutions such as Philips Hue for occupancy detection.

Can Flexwhere measure indoor air quality?

Yes. By integrating specific sensors, Flexwhere can display data on CO2 levels, temperature and humidity. This helps create a healthier and more productive work environment.

How does real-time data improve workplace management?

Real-time data enables immediate action. For example, no-show management automatically releases meeting rooms if no movement is detected after a set time, ensuring optimal space usage.

Is sensor data privacy-sensitive?

No. Flexwhere follows a privacy-by-design approach. Sensors only detect presence or movement without identifying individuals or storing images. This ensures full compliance with privacy regulations.

What kind of reports can I expect?

You gain access to heatmaps, peak occupancy reports and usage statistics per zone. These insights support decisions such as reducing office space or redesigning workplace layouts.

The Buddy List

Coordinate, Connect, and Collaborate

Stop wondering who’s in. Start booking seats next to the people who matter most.

In a hybrid world, the office only works when the right people are in at the same time. The Flexwhere Buddy List is designed to bridge the gap between remote flexibility and in-person synergy, giving you the visibility needed to plan your week with purpose. By turning individual schedules into a collective roadmap, we ensure your office days are focused on collaborating rather than commuting.

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Eliminate the Hybrid "Guessing Game"

The biggest frustration of hybrid work is commuting to the office only to find your key collaborators stayed home. When teams are out of sync, the office feels like a "ghost town," and project momentum stalls.

Flexwhere’s Buddy List removes this uncertainty. By providing a personalised, real-time snapshot of your team’s planned presence, you can move away from accidental encounters and toward intentional co-location. This ensures that when you make the commute, the people you need to see are actually there to meet you.

One-Click Insight

Simply click on a colleague’s name or their booked day in your list.

Visual Mapping

Instantly see their exact desk location on the digital floor plan.

Instant Proximity

Found them? Book your desk right next to them or in the same zone immediately.

Personalised for Your Unique Workflow

You don’t need to track the entire company—just the people who help you get things done. The Buddy List is entirely customisable, allowing you to curate a list of your most frequent collaborators, cross-functional partners, or office friends.

This personalized dashboard keeps your view clean and relevant. It empowers employees with the autonomy to strategically plan their work week, ensuring that in-office time is dedicated to its highest and best purpose: meaningful, human-centric collaboration.

know where your buddies are in the office

Drive Higher ROI for Your Physical Workspace

When employees can easily find and sit near each other, the office becomes more than just a place to sit—it becomes a hub for innovation. By facilitating these "planned-spontaneous" interactions, the Buddy List helps your organisation maximise the value of its real estate.

Businesses that leverage the Buddy List see improved team alignment, faster decision-making, and a stronger company culture where the commute always feels worth it.

Desk booking

Book desks and see where your colleagues have booked via the visual floor plan.

Meeting room booking

Quickly see which meeting rooms are available and book directly from the Flexwhere app.

Analyse office occupancy

All your office stats in one place. Make informed decisions about your office space with Flexwhere analytics.

Frequently Asked Questions

It’s simple! Search for a colleague in the Flexwhere directory and click the "Star" icon. They will instantly appear in your personalised Buddy List view for easy tracking.

Yes. By clicking on a colleague’s booking in your Buddy List, Flexwhere highlights their specific desk on the floor plan, allowing you to see their location and book a nearby spot in seconds.

Absolutely. You can see a forward-looking view of your buddies' planned office days, making it easy to coordinate schedules for the upcoming week or month.

It ensures that team members are physically present at the same time and place for high-stakes tasks like brainstorming or complex problem-solving, which are often less effective over video calls.

The Buddy List