Hot desking vs. assigned desks


Flexible vs. fixed seating

Which seating model works for your team?

Choosing between hot desking and assigned desks depends on your workplace strategy, office layout, and employee needs.
Both models offer clear advantages, and a few challenges, so understanding the differences helps you pick the approach that supports productivity, flexibility, and hybrid work. Below, you’ll find a practical comparison to help you determine the best fit.

Flexwhere Website - Book a desk updated imagery (1)

Find your best fit

Arrows

Hot desking

Hot desking lets employees choose where they sit each day, giving them the flexibility to pick a workspace that matches the kind of work they need to focus on.

 

check-1

Maximum flexibility

Employees choose a workspace that fits their tasks for the day.

Maximum flexibility
check-2

Better use of office space

Desks aren’t left empty, leading to better utilisation of the office.

Better use of office space
check-2

Encourages collaboration

Sitting in different areas encourages new interactions and ideas.

Encourages collaboration
check-2

Supports hybrid work

Works perfectly when employees split time between home and the office.
Supports hybrid work
warning

Challenges

Some employees may miss the consistency of a personal desk, and popular spots can go fast.
Challenges

Assigned desks

Assigned desks give employees the same place to sit every day. This approach is familiar, stable, and works well in roles that require specialised equipment or consistent routines.

 

check-1

Predictable routine

Employees always know where they’ll be working, which creates stability.

Predictable routine
check-2

Personalised workspaces

Desks can be set up exactly the way employees prefer, helping them feel comfortable.

Personalised workspaces
check-2

Smooth daily workflow

With a dedicated spot waiting for them, employees can get started quickly.

Smooth daily workflow
check-2

Consistent setup

 Monitors, tools, and ergonomic settings stay the same every day.
Consistent setup
warning

Challenges

Assigned desks can lead to inefficient space usage, especially with hybrid working models.
Challenges
Learn more

Which model is right for your organisation?

Many organisations choose a blended approach. Teams that need specific equipment or long periods of deep focus often benefit from assigned desks. Roles that involve collaboration, mobility, or hybrid work are a natural fit for hot desking.

Discover organisations embracing hot desking