Is the Flexwhere Business trial really free?

Yes. Every new Flexwhere account starts with a 30-day free trial of the Business plan. During this period you can use most of the features without payment or commitment.

What happens after the 30-day free trial ends?

After 30 days, your account automatically moves to Flexwhere Basic if you do not upgrade. Your office setup remains available, but some advanced features will be disabled or limited.

Do I need to enter payment details to start the trial?

No. You can start the 30-day trial without entering payment details. You only need to choose a paid plan if you decide to upgrade after the trial.

Can I upgrade to Flexwhere Business during the trial?

Yes. You can upgrade to a paid plan at any time during the trial to keep access to all advanced features, analytics, and integrations without interruption.

Will my data stay if I downgrade to Flexwhere Basic?

Yes. Your floor plan, users, and basic settings remain available when your account moves to Flexwhere Basic. Some advanced features such as extended booking windows, integrations, and advanced analytics will be disabled until you upgrade again.

What features can I test during the free trial?

During the trial you can use the full Flexwhere Business plan, including smart floor plans, desk booking, colleague overview, analytics, calendar integration, and asset management.

Flexwhere Free Trial | Business Plan

Your First 30 Days: What to Expect

Start your 30-day free trial of Flexwhere Business and explore what our most powerful plan has to offer. From smart floor plans and desk booking to real-time heatmaps and office analytics, you can explore every feature without limitations. Discover how Flexwhere helps you bring your office strategy to life.

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Phase 1: The Essentials
(Days 1–3)

Access the Control Centre
Log in to your admin dashboard to manage your settings and layout.

Create Your Floor Plan
Upload your office layout and use the drag-and-drop tool to place desks and meeting rooms.

Add Details
Use labels and tags (like "sit/stand" or "double monitor") so your team can find the exact equipment they need.

Invite Your "Pioneer" Users
Add 2–3 colleagues to help test the platform.

Get the App
Download the Flexwhere mobile app from the Google Play or Apple Store to book on the go.

Phase 2: Team Activation
(Days 5–10)

Invite a few more colleagues
Add more colleagues via the Control Centre.

Set Your Favorites
Use the Buddy List to star your close collaborators so you can see when they are in the office.

Populate Your Data
Ask your invited colleagues to book a spot and hit "Occupy" in the app. This ensures the system captures real-time occupation data for your reports.

Check Your Heatmaps
Once your team has made a few bookings, visit the Control Centre to see your first Usage Statistics and occupancy visualisations.

Phase 3: Optimising the Experience
(Days 13–25)

Connect Your Calendar
Sync your meeting rooms with Outlook or Google Calendar to prevent double-bookings.

Set Up Assets
Explore managing extra resources like parking spots or pool cars.

Choose Your Permanent Plan
Compare the Standard and Business tiers to decide which features your organisation needs long-term.

Resource Management

Test out booking for more than just desks—manage parking spots and pool cars.

Calendar Integration

Connect your meeting rooms with Outlook or Google Calendar to prevent double-bookings.

Advanced Analytics

Use annual statistics and heatmaps to visualise occupancy and optimise your space.

Colleague Coordination

Invite your team to join so you can use the Buddy List to find and sit near each other.

What happens on Day 31?

We believe in a "Soft Landing". If you choose not to upgrade at the end of your trial, here is what happens:

Automatic Transition: Your account will automatically move to the Flexwhere Basic plan.
Free Forever: You keep the essentials—simple desk booking and colleague-finding—at no cost.
Data Safety: We won’t delete your floor plans or settings. Advanced features (like custom roles or parking and pool car bookings) will simply be unavailable until you decide to upgrade.

Flexwhere works well. I especially like the "Find your colleagues" feature.

Jan

Volkerrail

Fast, easy and accessible app that lets me book a desk.

Patricia

Flexwhere User

Flexwhere helps me quickly find colleagues, especially when I work abroad. Super satisfied!

Flexwhere User

Zaanstad

Your Questions, Answered:

No! Your "digital office" remains as you built it. You can continue to use your floor plan for desk and ad-hoc room bookings. The added resources (parking spots and pool cars) will however be deleted on your floor plan.

If you booked a desk 3 weeks in advance while using the Business Trial, that booking will still be honored. However, starting on Day 31, you will only be able to make new bookings up to 8 days in advance.

Your historical data, certain asset settings, and integrations will be disabled when downgrading. As soon as you upgrade to a Business plan, you will have access to booking and occupation data again. You will however need to reconnect any integrations.

On the Business Trial and the Basic plan, you are limited to one Administrator. If you would like to have more than 1 Admin, please upgrade your Flexwhere Plan.

Flexwhere Free Trial | Business Plan

Your First 30 Days: What to Expect